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The Job Cost Module is a powerful and inexpensive addition to TimeClock Plus™ which
offers a much more detailed means of tracking employee time and attendance. In addition to the tracking features, there are more
Cost Code reports
designed to show how much time has been accumulated against a particular job
or task.
A current list of all possible Cost Codes (tasks, jobs, work orders, etc) are input
which are globally available to all employees who have been authorized to work on
the codes. An employee will clock in as normal at the beginning of each shift,
and the system will prompt for the Cost Code under which the forthcoming hours should
be accrued. He or she may key in the code or select it from the list presented.
Until such time as the employee changes cost codes, or clocks out at the end of
the shift, time worked will be allocated to that task. Any number of Job Cost
Codes may be worked during a shift.
Example: An auto body shop company's employee clocks in upon arrival for work under
the Job Code #16 (department) listed as: 16-"Windshield Repair". This is the
position within the company which this employee holds and all hours
worked in this department are accumulated as a "Windshield Repairman", no matter
the particular auto being worked on.
As the day begins, the employee will select from the available list on the time
clock, his first
job of the day -- Cost Code- 65 Mustang- W7JK11: Body Work: Windshield
Repair, which is the Job Cost Code assigned to the "1965 Green Ford Mustang"
that came in for repair earlier in the week. Two hours later, the employee finishes
the Mustang and moves on to the next job assigned by his supervisor, the 1994 Honda
Civic, Lic # JP7877, which has also been assigned a Job Cost Code. He will
select Change Job Cost Code on the
time clock and selecting the Honda from the list. The windshield repairman never actually clocked out -- merely changed
the account to which his labor will accumulate until the next Cost Code change.
Throughout the entire shift, the employee follows this procedure starting and finishing
individual jobs. Management now has a record of all the accumulated hours this employee
spent in "Windshield Repair" (from the Job Code), and also all hours that were spent
on each individual automobile (from the Job Cost Code) worked on during the shift.
A report can be generated which will show the total hours spent by each individual
employee on each individual job where hours were accumulated. One may also print
a report detailing a particular Job Cost Code which will reflect each employee's
accumulated hours against that job.
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