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Vacation and Sick Leave Accruals

Managing your employee information

TimeClock Plus® can create and update a bank of accrued time in different job codes (e.g., sick time and vacation hours). This automation involves accrual rules which, once created, will either activate when the week is closed and post a definable amount of time, or activate when certain conditions are met, based on the needs of your organization.

For example, a rule may be created that accrues two hours of sick time every week or 80 hours of vacation every year; or the rule created may allow the employee to accrue two hours of sick time every week if the hours worked exceed a specified amount.

These rules can be configured to start and/or stop posting after a specified number of days following the employee’s hire date. They can also be configured to cap (stop accruing) once the hours accrued exceed a specified number, or to reset on a certain date to an amount, all of which are definable to meet your company’s needs.

There is an option to establish the accrual cap and reset settings for the job code at the master job code level, instead of on a per-employee basis. Once the job code is assigned to an employee, the accrual cap and reset settings may be overridden at the employee level.

Additionally, many cities and states have already enacted paid sick leave laws. For example, the California Paid Sick Leave Law (also known as the Healthy Workplace Healthy Family Act of 2014) states that employees, including part-time and temporary employees, will earn at least one hour of paid leave for every 30 hours worked. The Mandatory Leave Accrual feature in TimeClock Plus will allow your organization to track special leave accruals.

v7 Accruals

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